GR LOGO         CITY COUNCIL AGENDA
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I.
7:00PM Call to Order: November 5, 2018 Council
II.
Pledge of Allegiance
III.
Approval of Agenda
IV.
Proclamations
A.
Epilepsy Awareness Month Proclamation
V.
Presentations
A.
RECOGNITION OF YEARS OF SERVICE FOR RETIRED POLICE OFFICER DOUG LAUZE
B.
STAR Transit Update
VI.
Citizen Requests and Other Communications
Now is the appropriate time for citizens in the audience to be recognized and to speak on items both on the agenda and of general concern for them as citizens of Green River. There will be a limit of three (3) minutes for each individual and five (5) minutes for a group spokesperson. No speaker shall speak more than twice on any issue.
VII.
Public Hearing
A.
Public Hearing for the Application to Transfer Restaurant Liquor License
B.
Public Hearing for an Ordinance Amending Chapter 7, Articles II through IX, Buildings and Building Regulations
VIII.
Board and Committee Appointments
A.
Reappointment of Carolyn Liedtke to the Parks & Recreation Advisory Board
Carolyn Liedtke has volunteered to be reappointed to the Parks & Recreation Advisory Board for another 3 years. 

Suggested Motion:  I move to confirm the Mayor's reappointment of Carolyn Liedtke to the Parks & Recreation Advisory Board for a three (3) year term beginning November 1, 2018 and expiring November 1, 2021.
B.
Reappointment of Pam Wolfe to the Parks & Recreation Advisory Board
Pam Wolfe has volunteered to serve on the Parks & Recreation Advisory Board for another 3 years.

Suggested Motion:
  I move to confirm the Mayor's reappointment of Pam Wolfe to the Parks & Recreation Advisory Board beginning November 1, 2018 and expiring November 1, 2021.
IX.
Ordinances
A.
Consideration on First Reading an Ordinance Amending Chapter 7 Building and Building Regulations
The latest edition of the Internal Building Code Family has been released for adoption. This includes the 2018 International Building Code, 2018 Internal Existing Building Code, 2018 International Residential Code, 2018 International Plumbing Code, 2018 International Mechanical Code, 2018 International Property Maintenance Code, 2018 International Fuel Gas Code, 2018 International Fire Code, and the most recent National Electrical Code. The new codes are proposed to be adopted with minor added amendments as described on the attachment. In addition to the specific added amendments, contractor's should be aware that additional updates/changes within the 2018 code family are more clear and user friendly than the 2015 edition. It is the contractor's responsibility to stay educated on the latest editions that are adopted in each community. Staff is available to answer any questions that a contractor may have regarding these changes.

Suggested Motion: I move to approve on first reading the amendments to Chapter 7 of the City of Green River Code of Ordinances pertaining to the adoption of the 2018- I-Codes. 
Documents:
  1. Ordinance.pdf
X.
Resolutions
A.
Consideration of a Resolution and to enter into a Memoranum of Understanding with Sweetwater County
Several local entities have been working with several local partners to attract more industrial businesses to the county. The County is sponsoring to apply for a grant to the Wyoming Business Council to develop a county-wide industrial development plan to aid in the recruitment of industrial businesses and development of infrastructure to spur economic growth and community stability. The County is asking that the local match portion of the grant be split equally between the County, the City of Green River and the City of Rock Springs. The estimated match for the City of Green River will be $33,333.

Suggested Motion: I move to authorize the Mayor to sign the MOU with Sweetwater County for $33,333, approve a budget resolution to increase the Capital Projects Fund expenditure authority for $34,000 and sign a letter of support for the project.
XI.
Council Action Items
A.
Consideration to Approve the Transfer of Restaurant Liquor License from the Last Outpost, Inc. to Badwan Brothers Enterprises LLC
Badwan Brothers Enterprise LLC applied to transfer the Restaurant Liquor License on 10/03/18. The application was sent to the State Liquor Division and was approved. The Public Hearing was advertised for two consecutive weeks on October 17th and 24th as required. This is the final step on approving the transfer of the restaurant liquor license. 

Suggested Motion: I move to authorize the transfer of The Last Outpost, Inc. dba Don Pedro's Mexican Family Restaurant liquor license to Badwan Brothers Enterprise LLC dba Don Pedro's Mexican Family Restaurant for a term from November 7, 2018 to March 31, 2019. 
B.
Consideration to Approve a Rate Increase for Solid Waste Services from Wyoming Waste Systems
Wyoming Waste Systems has notified the City on their plans to increase the rates for Solid Waste Services beginning January 1 2019. Per the Agreement: Escalation Clause 13.1 Effective each year, all services pursuant to this agreement will be eligible for rate adjustments. All such rates will be adjusted by 100% of the actual percentage increase in the Consumer Price Index for the most recent rolling twelve month period for which such index is available. 13.5 All fee changes are subject to City Council approval, which will not be unreasonably withheld.

Suggested Motion: I move to approve the solid waste services rate increase from Wyoming Waste Systems effective January 1, 2019.
C.
Consideration to Approve Change Order #1 for the Municipal Solid Waste Landfill Closure-Cease & Transfer Project
As construction progresses on the Landfill closure project, it has been determined that the actual quantity of cover material needed to achieve the required depths and grades for the landfill cap will exceed the quantity estimated in the original bid documents.  Change Order #1 will add 40,575 Cubic Yards to the Borrow Excavation bid item to account for this overrun, and will increase the contract amount by $164,734.50. Actual quantities installed will be surveyed at the end of the project to determine final pay amounts, which may result in a corrective change order at the completion of the work.

Suggested Motion:
 I move to approve Change Order #1 for the Municipal Solid Waste Landfill Closure – Cease & Transfer Project, in the amount of $164,734.50, and authorize the Mayor to sign the Change Order.
D.
Consideration to Release the Retainage and Approve the Deductive Change Order #1 for the Northside Lift Station Reconstruction Project
The Northside Lift Station Reconstruction Project was completed by Whitaker Construction Company, Inc., and advertised for Final Acceptance. There were no claims on this project. The Final Adjusting Change Order (#1) is in the deductive amount of $2,722.95.

Suggested Motion: I move to approve the release of the retainage, in the amount of $158,004.70 and to approve the Final Adjusting Change Order #1, in the deductive amount of $2,722.95 to Whitaker Construction Company, Inc. for the Northside Lift Station Reconstruction Project.
XII.
Consent Agenda
A.
Approval of the 2019 Memorandum of Understanding between the City of Green River and Overland Stage Stampede Rodeo Committee

Suggested Motion:  I move to approve the 2019 Memorandum of Understanding with the Overland Stage Stampede Rodeo Committee.
B.
Approval of WYDOT & Transportation Commission of Wyoming License for 2017 CIP Phase II Reconstruction Project


Suggested Motion:
I move to authorize the Mayor to sign the WYDOT Permit to Encroach on Public Right-of-Way for the 2017 CIP Phase II Reconstruction Project.

C.
Approval of the 2019 WYDOT Selective Enforcement Grant Agreement

Suggested Motion: I move to accept the 2019 WYDOT Selective Traffic Enforcement Grant, in the amount of $4,800 and to authorize the Mayor to sign the agreement, pending legal approval.
Documents:
  1. Agenda - Grant.pdf
D.
Approval of an Agreement with Dell Inc./ Microsoft for Volume Software Licensing

Suggested Motion: I move to approve the agreement with Dell Inc./Microsoft for $36,709.91 for three years for Microsoft Office Licensing, and to authorize the Mayor to sign the same, the Governing Body hereby finding that the commitment of Dell Inc./Microsoft to provide the services specified for the term of years specified has been determined to constitute a significant benefit and advantage to the City and the Public, in that such services are not readily or economically available to the City in the absence of an extended term contract.
E.
Issuance of a Catering Permit to the Wild Horse Saloon, Inc. dba The Hitching Post Restaurant and Saloon

Suggested Motion: I move to approve the issuance of catering permits to the Wild Horse Saloon, Inc. dba The Hitching Post Restaurant and Saloon to cater alcoholic beverages at the Holiday Business Showcase on November 16, 2018, from 5 pm to 10 pm and November 17, 2018 from 9:30 am to 4 pm, at the Island Pavilion.
F.
Issuance of a Catering Permit to Lew's Inc., dba Sands Buddha Bobs Liquor Catering

Suggested Motion: I move to approve the issuance of a catering permit to Lew's Inc. dba Sands Buddha Bobs Liquor Catering to cater alcoholic beverages at the Ciner Mine Surface Rescue Banquet on Friday, December 14, 2018, from 5 pm to midnight at the Island Pavilion.
Documents:
  1. Agenda - Lews.pdf
G.
Horse Corral Lease with Bart Creager

Suggested Motion:
I move to enter into a lease agreement with Bart Creager for horse corral spaces 1 and 2.
H.
Approval of Minutes for:
H.i.
October 16, 2018 Council
I.
Approval of Payment of Bills:
I.i.
Prepaid Invoices - $175,036.08
I.ii.
Outstanding Invoices - $1,576,885.95
I.iii.
Payroll Expenditures - $321,311.77
Documents:
  1. 11-5-18 Payroll.pdf
I.iv.
Preauthorization Payments - $1,065,300.00
XIII.
City Administrator's Report
XIV.
City Attorney's Report
XV.
Mayor and Council Board Updates & Reports
XVI.
Executive Session
XVII.
Adjournment