GR LOGO         CITY COUNCIL AGENDA
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I.
7:00PM

Call to Order: December 3, 2019 Council

II.

Pledge of Allegiance

III.

Approval of Agenda

IV.

Presentations

A.

Green River Chamber of Commerce Update

B.

Joint Powers Telecommunications Board Agreement Amendment Proposal by Sweetwater County

V.

Citizen Requests and Other Communications

Now is the appropriate time for citizens in the audience to be recognized and to speak on items both on the agenda and of general concern for them as citizens of Green River. There will be a limit of three (3) minutes for each individual and five (5) minutes for a group spokesperson. No speaker shall speak more than twice on any issue.
VI.

Resolutions

A.

Consideration to Approve a Budget Resolution to Accept a Grant from the Wyoming Department of Transportation (WYDOT)


The Engineering Division has been awarded a grant from WYDOT to help cover the costs of the Flaming Gorge Corridor Study, in the amount $50,500. This resolution will accept the funds from WYDOT and allow the Engineering Department to move forward with the project.

Suggested Motion: I move to approve the resolution to accept grant funds from WYDOT, in the amount of $50,500.
VII.

Council Action Items

A.

Consideration to Approve a Professional Services Agreement with Kimley-Horn and Associates, Inc.


The Engineering Division recently requested proposals from consulting firms interested in conducting a planning study for Flaming Gorge Way to establish a long range plan for improvements. The project is undertaken through a Cooperative Agreement with WYDOT that provides federal planning funds for the City through their Urban Systems Program. Staff recommends award of the contract to conduct the study to Kimley-Horn and Associates, Inc.

Suggested Motion: I move to authorize the Mayor to sign the Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Flaming Gorge Corridor Study, in the amount of $55,775.
B.

Consideration of Amendment No. 1 to the City's Agreement with Burns & McDonnell Engineering Company, Inc.

In December 2017 the City entered into a Professional Services Agreement with Burns & McDonnell Engineering Company, Inc. for the design of the Wastewater Treatment Plant Replacement Facility.  Since that time, Burns & McDonnell has performed the required design services for the proposed facility.  As the completion of the design process approaches, we have identified additional design work that was not anticipated in the original Agreement, but will be necessary for the project as it moves to the permitting phase. 

Suggested Motion: I move to approve Amendment No. 1 to the City’s Agreement with Burns & McDonnell Engineering Company, Inc. for the preparation of the Wastewater Treatment Plant Replacement Facility Design, in the amount of $24,000.

C.

Consideration to Award the Bid to Ken Garff West Valley for (2) two New Pickup Trucks


The City requested bids for 2 new 4-wheel drive 1/2 ton pickups for the Police Department. Two bids were received from vendors. After reviewing the bids for compliance, staff is recommending awarding the bid to the lowest bidder which is Ken Garff West Valley. The total cost for the vehicles will be $56,948. The City will lease these trucks through our master lease agreement with Hincklease.

Suggested Motion: I move to award the bid for two new 4-wheel drive 1/2 ton crew cab pickup trucks to Ken Garff West Valley Dodge in Utah, to be purchased by Hinklease and allow the City to lease the vehicles from Hincklease.
D.

Consideration to Award the Bid to Greiner Ford of Casper, WY for (7) Seven New Pickup Trucks


The City has a Fleet Committee that meets to evaluate the needs and status of the City's fleet of vehicles. The City has not replaced any of the general fleet for three or four years. This year the Committee determined 7 vehicles should be replaced. Some of the replacements are due to safety issues with existing vehicles and some of the replacements are due to the repair costs for vehicles exceeding an economic threshold. The City received three bids for the vehicles. Greiner Ford out of Casper, WY was the low bidder. The bid was for (6) six standard 3/4 ton trucks and (1) one extended cab 3/4 ton truck for a total cost of $200,049.
 
Suggested Motion: I move to award the bid to Greiner Ford of Casper, Wyoming for (7) seven new 4-wheel drive 3/4 ton pickup trucks, in the amount of $200,049.

E.

Consideration to Authorize the Submission of an Application to the Innovative Readiness Training Civilian-Military Partnership Program


Members of the Airport Advisory Board, Engineering and the Mayor's office have identified an opportunity to partner with the Wyoming National Guard to construct improvements to the runway at the Greater Green River Intergalactic Spaceport as a training exercise. The IRT program allows National Guard units to conduct training exercises to use their skills (in this case construction) to benefit local communities. If authorized by the military, the Wyoming National Guard would conduct training at the Greater Green River Intergalactic Spaceport in August 2020.

Suggested Motion: I move to authorize the submission of an application to the Innovative Readiness Training Civilian-Military Partnership program for the Green River Airport Runway Grading Project.
F.

Consideration to Approve the waiver/certification regarding the Justice Assistance Grant

For many years the Department of Justice has annually provided Justice Assistant Grants (JAG) to local enforcement agencies based on need demonstrated by the jurisdiction’s 3-year violent crime average. If the grant formula indicates a jurisdiction is eligible to receive more than $10,000, that agency may apply directly for the funds. Otherwise, a state agency must apply on behalf of the agency. Recent successes in partnering with the community to address crime issues has resulted in a continued decline in the crime rate of Green River. For the 2019 grant cycle, the Green River Police Department is not eligible to apply directly for JAG funding. This is the first time this has happened.

Agencies throughout the state that are ineligible to apply for direct funding have traditionally allowed the Division of Criminal Investigation to use the grant dollars designated for local agencies to assist in funding the state crime laboratory. The lab provides services for local cases at no cost to our agency. Recent improvements to the lab have resulted in significant advances in available DNA testing which has, in turn provided a significant amount of evidence that has aided in the investigation and prosecution of local cases.

The funding DCI will receive if the certification is made is $7,199. If the certification is not made, there is no mechanism in place for the grant to be applied for and awarded, therefore it would go unclaimed.

Suggested Motion:
I move to approve the waiver/certification letter regarding the 2019 JAG Grant and authorize the Mayor to sign said waiver/certification letter.

VIII.

Consent Agenda

A.

Approval of an Agreement with VRK Auctions, LLC for an Online Auction site for Surplus Property


Suggested Motion:
I move to approve an agreement with VRK Auctions, LLC to provide internet auction services to the City.
B.

Horse Corral Lease with Ruben Reyes


Suggested Motion: I move to enter into a lease agreement with Ruben Reyes for horse corral space(s) 67 & 68. 
C.

Approval of Minutes for:

C.i.

November 19, 2019 Council

D.

Approval of Payment of Bills:

D.i.

Prepaid Invoices - $3,833.98

D.ii.

Outstanding Invoices - $815,932.97

D.iii.

Payroll Expenditures - $376,927.21

D.iv.

Preauthorization Payments - $1,065,000.00

IX.

City Administrator's Report

X.

City Attorney's Report

XI.

Mayor and Council Board Updates & Reports

XII.

Executive Session

XIII.

Adjournment